Privacy
Huddle is operated by Kyoo Studio. For workspace content, the workspace owner is the controller; Kyoo Studio is the processor.
What we store
- Account: name, email, sign-in provider, and the display initials shown on your posts.
- Content: huddles, posts and images you upload, tags, calls, the stored AI reading, and decisions with their basis and reason.
- Usergroup seats: a name, initials and RACI role per seat, kept even when someone leaves, so historical records stay readable.
- Operational: notification read state, contribution usage, and technical logs needed to keep the service running and secure.
What we do not do
- We do not sell or rent personal data.
- We do not use your content to train AI models.
- We do not run advertising trackers on the app.
Why and on what basis
We process data to perform our contract with the workspace (providing the service and keeping it secure), to comply with legal obligations, and for our legitimate interest in operating and improving the service. AI tagging and readings are part of the service; without them a huddle cannot show where it stands.
Who we share data with
- Stripe — our payment processor for checkout, subscriptions and invoices. Stripe receives the company name, billing address, VAT number and card details; we never see or store card numbers.
- Service providers — hosting, database, analytics, email delivery and support tooling, bound by confidentiality and data-processing terms.
- Professional advisers and authorities — when required by law or to enforce our rights.
How long
Content stays as long as the workspace exists. After a workspace is deleted, content is removed within 30 days, backups included within 90 days. A decision record can be reopened but not erased inside a live workspace, because that is the point of a decision log.
Where
Hosting and database in the EU. AI processing may occur outside the EU under standard contractual clauses.
Security
We use encryption in transit and at rest, access controls, and regular backups. Staff access is limited to what is necessary to run and secure the service.
Your rights
Access, correction, export and deletion. If you use Huddle through your employer, ask them first; otherwise contact us and we act within 30 days.
Cookies
Only what sign-in needs to keep you logged in. No advertising or cross-site tracking cookies.